Descrição de Vaga



Código: 6236
Título da vaga: Lider Administrativo
Local: São Leopoldo,Rio Grande do Sul
Região: Outra
Tipo de emprego:
Nível Profissional:
NÍvel Acadêmico: Ensino Superior Completo
Turno/Horas:
Habilidades: Idioma: imprescindível Ingles Fluente
Job Description

Responsibilities:
General Office Administration, coordinating the activities of the Facility Executives of Sao Paulo, Curitiba and Sao Leopoldo as mentioned below:
Walk to the facility every day to ensure proper maintenance of office (Cleaning, Supplies, Stationery, Janitorial / Maintenance vendors, Upkeeping office equipment’s, etc.);
Manage the Vendors/Contractors/ Local IT the best conduct of services and resolution of problems ;
Maintain the office supplies for facilities;
Manage the ACS and CCTV and share the audit data;
Maintain a tracker of all critical services (UPS, Pest, Fire Alarm, HVAC etc.) and to renew ahead of expiring ;
Answer the phone and forward calls;
Manage the post office couriers (send, receive) & moto boy couriers;
Mange the ID badges (permanent, temporary);
Manage the Cab requests from team(only for visitors);
Maintain Assigned Seats Report (seats capacity, assigned seats) and send report to leadership on assigned/vacant seats (with seat number and name) on a weekly basis;
Process & ensure all the reports are in place for audits and forward them for further review;
Source quotes from vendors & post negotiation send them to next level for approvals;
Receive visitors & candidates and coordinate with areas team;
Manage the Fire Drill;
Manage Corporate Telephony Services and Requests with Telephony Service Provider
Manage Travels Flight Tickets requests with the Travel Agency request
Attend Weekly Global Admin Team (GWS) calls, Monthly Management meetings;
Prepare Reports with the GWS main topics to share in a monthly bases leaders meeting
Support to other team members activities when they are temporarily not available or on leave
Requirements:
Graduation – Business, Logistic
Experience Time in Admin routines – more than 4 years
Domain: Facility Routines, Seat & Occupancy Management, Telephony Supply Management, Suppliers and Services Contract
Management, Payment Process, Facility Audits, Level of Service
MS Tools like excel, power point, word;
Advanced English, Spanish desired;
Behavior: proactivity, autonomy, relationship, leadership, tenacity, people management
Categoria:
Remuneração Básica: -   - 
Benefícios: 0
Resumo da Vaga: Idioma: imprescindível Ingles Fluente
Job Description

Responsibilities:
General Office Administration, coordinating the activities of the Facility Executives of Sao Paulo, Curitiba and Sao Leopoldo as mentioned below:
Walk to the facility every day to ensure proper maintenance of office (Cleaning, Supplies, Stationery, Janitorial / Maintenance vendors, Upkeeping office equipment’s, etc.);
Manage the Vendors/Contractors/ Local IT the best conduct of services and resolution of problems ;
Maintain the office supplies for facilities;
Manage the ACS and CCTV and share the audit data;
Maintain a tracker of all critical services (UPS, Pest, Fire Alarm, HVAC etc.) and to renew ahead of expiring ;
Answer the phone and forward calls;
Manage the post office couriers (send, receive) & moto boy couriers;
Mange the ID badges (permanent, temporary);
Manage the Cab requests from team(only for visitors);
Maintain Assigned Seats Report (seats capacity, assigned seats) and send report to leadership on assigned/vacant seats (with seat number and name) on a weekly basis;
Process & ensure all the reports are in place for audits and forward them for further review;
Source quotes from vendors & post negotiation send them to next level for approvals;
Receive visitors & candidates and coordinate with areas team;
Manage the Fire Drill;
Manage Corporate Telephony Services and Requests with Telephony Service Provider
Manage Travels Flight Tickets requests with the Travel Agency request
Attend Weekly Global Admin Team (GWS) calls, Monthly Management meetings;
Prepare Reports with the GWS main topics to share in a monthly bases leaders meeting
Support to other team members activities when they are temporarily not available or on leave
Requirements:
Graduation – Business, Logistic
Experience Time in Admin routines – more than 4 years
Domain: Facility Routines, Seat & Occupancy Management, Telephony Supply Management, Suppliers and Services Contract
Management, Payment Process, Facility Audits, Level of Service
MS Tools like excel, power point, word;
Advanced English, Spanish desired;
Behavior: proactivity, autonomy, relationship, leadership, tenacity, people management



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